# Task Inventory Worksheet

Log one typical work week to find where your hours go.

**Name:** [NAME]   **Role:** [JOB TITLE]   **Week of:** [DATE]

## Step 1 — Daily log (days 1–5)

At the end of each workday, list what you did in blocks of 30 minutes or more. Don't edit. Don't judge. Write it down. Add rows as needed.

| Day | Time block | What I did |
|-----|-----------|------------|
| Mon | [9:00–10:30] | [WHAT I DID] |
| Mon | [ ] | [ ] |
| Tue | [ ] | [ ] |
| Wed | [ ] | [ ] |
| Thu | [ ] | [ ] |
| Fri | [ ] | [ ] |

## Step 2 — Consolidate into tasks (day 5)

Group your log entries into named recurring tasks. Rules:

- Name each task with a verb: "draft engagement letters," not "letters."
- Split anything over 5 hours into parts. "Email" becomes "client status replies" and "internal scheduling."
- For monthly tasks, divide the hours by 4 to get a weekly average.
- Include unpaid work that matters to you: job search, volunteer grant writing, continuing education.
- Aim for 10 to 25 tasks.

| # | Task | Hrs/week | How often | Confidential data? (X) | Notes |
|---|------|----------|-----------|------------------------|-------|
| 1 | Draft client status emails (example) | 3.5 | Daily | | Same structure most days |
| 2 | Prepare monthly board report (example) | 1.0 (4 hrs ÷ 4) | Monthly | X | Data from 3 spreadsheets |
| 3 | [TASK] | [#] | [ ] | [ ] | [ ] |
| 4 | [TASK] | [#] | [ ] | [ ] | [ ] |
| 5 | [TASK] | [#] | [ ] | [ ] | [ ] |
| 6 | [TASK] | [#] | [ ] | [ ] | [ ] |
| 7 | [TASK] | [#] | [ ] | [ ] | [ ] |
| 8 | [TASK] | [#] | [ ] | [ ] | [ ] |
| 9 | [TASK] | [#] | [ ] | [ ] | [ ] |
| 10 | [TASK] | [#] | [ ] | [ ] | [ ] |
| 11 | [TASK] | [#] | [ ] | [ ] | [ ] |
| 12 | [TASK] | [#] | [ ] | [ ] | [ ] |
| 13 | [TASK] | [#] | [ ] | [ ] | [ ] |
| 14 | [TASK] | [#] | [ ] | [ ] | [ ] |
| 15 | [TASK] | [#] | [ ] | [ ] | [ ] |

**Total hours logged: [#]**

## Step 3 — Sanity checks

1. Your total should land within 10% of your real work week. If you logged 28 hours of a 45-hour week, you missed something. Meetings and email hide.
2. Mark an X beside any task that touches confidential data — client, student, patient, or donor. The scorecard needs that flag.
3. Star the three tasks you dread most. Dread often marks repetition, and repetition scores high.

## What's next

Run every task in the table through the AI-Suitability Scorecard, then plot the results on the Leverage Map.

Part of the ADAPT framework — vetslearn.com/framework