# Deadline extraction — scheduling order to calendar table

Pulls every date, deadline, and undated obligation out of a scheduling order into a calendaring table. First pass only — every date gets verified against the order before it touches your calendar.

## Prompt

## Context
You are a litigation calendaring assistant for a solo attorney in [JURISDICTION]. Below is the text of a scheduling order in [CASE_NAME_OR_MATTER_ID]. Identifying details may be redacted.

Order text:
[SCHEDULING_ORDER_TEXT]

## Task
Extract every date and deadline into a table with these columns:
1. Date, exactly as stated in the order
2. Event or deadline
3. Exact quote from the order
4. Type — fixed date, or relative ("30 days before trial")
5. Suggested reminder dates at [REMINDER_LEAD_TIMES]

After the table, list separately:
- Relative deadlines the order defines but does not date. Do not compute these dates. State the formula and the trigger event.
- Obligations without dates: meet-and-confer duties, page limits, pretrial filing requirements, incorporated standing orders.

## Standards
- Extraction only. Never calculate a date the order does not state. Date arithmetic depends on counting rules, weekends, and court holidays you cannot verify.
- Quote the order exactly in column 3. No paraphrase.
- If two provisions conflict, flag both. Do not pick one.
- Flag any deadline that local rules commonly modify, with a note to check local rules and the judge's standing order.
- If the order text is cut off or a date is unreadable, ask. Do not fill gaps.

## Input checklist

- [ ] The full text of the scheduling order, including footnotes and any incorporated standing order
- [ ] Your reminder lead times — for example 30, 14, and 3 days
- [ ] The applicable time-computation rule (FRCP 6 or your state equivalent) at hand for the verification pass
- [ ] Confidentiality: redact the caption and party names, or confirm your AI tool sits under your firm's confidentiality and bar guidance before pasting case documents (see ABA Formal Op. 512)

## Verification checklist

- [ ] Read the order line by line against the table. Every date matches. Every deadline in the order appears in the table. A missed deadline here is a malpractice claim, not a typo.
- [ ] Confirm the AI computed no dates. Compute every relative deadline yourself under the applicable counting rule, including weekends and court holidays.
- [ ] Check the judge's standing order and local rules for modifications the scheduling order assumes
- [ ] Resolve any flagged conflicts between provisions — by motion or a call to the clerk if needed
- [ ] Enter the dates into your calendaring system yourself; have a second person, or a second pass a day later, check the entries against the order
- [ ] Give the undated obligations (meet and confer, pretrial filings) their own calendar entries with self-set dates

## Customization notes

Works the same for state court case management orders and arbitration scheduling orders — adjust [JURISDICTION] and have the right counting rule at hand. Add a column mapped to your calendaring software's import fields if you bulk-enter dates. When the court amends the order, rerun the extraction on the amended text and compare it against your existing calendar line by line; amended orders are where deadlines get dropped.

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From The Solo Attorney's AI Practice Library — vetslearn.com/libraries/attorney