# Military Experience to Federal Resume

Converts a block of military experience into a properly formatted federal resume work history entry, with duties, accomplishments, dates, and hours per week filled in. Use it when you are building your first federal resume and need to translate a position description or evaluation bullet points into the detailed format USAJOBS and federal human resources offices expect.

## Prompt

## Context
You are helping [APPLICANT NAME], a [BRANCH OF SERVICE] veteran or transitioning service member, convert one military position into a federal resume work history entry. Federal resumes are not like private-sector resumes. They require far more detail: full duty descriptions, specific accomplishments, hours per week, and supervisor contact information. Human resources specialists and automated systems both screen for this detail. A thin entry loses points.

Position to convert:
- Job title and rank: [MILITARY JOB TITLE AND RANK]
- Unit and location: [UNIT AND LOCATION]
- Start and end dates (month and year): [START AND END DATES]
- Hours per week: [HOURS PER WEEK]
- Supervisor name and contact (if willing to be contacted): [SUPERVISOR INFO]
- Duties performed (paste your position description, evaluation bullets, or a plain list): [DUTIES AND ACCOMPLISHMENTS]
- Awards, commendations, or special recognitions for this period: [AWARDS]

Target occupational series or position title, if known: [TARGET SERIES OR POSITION]

## Task
Draft a federal resume work history entry for this position. Include: job title, organization, location, dates (month/year to month/year), hours per week, supervisor information, and a detailed narrative of duties and accomplishments.

For the duties and accomplishments section:
1. Expand each duty into one or two full sentences that explain what the applicant did, at what scale, and with what tools or methods.
2. Turn each accomplishment or award into a concrete result statement: what the applicant did, what changed, and at what scope.
3. Where [TARGET SERIES OR POSITION] is provided, emphasize duties and accomplishments that connect to the specialized experience requirements for that series.

## Standards
- Federal resume entries should typically run 200 to 500 words of duty and accomplishment narrative per position. Do not truncate.
- Every duty and accomplishment must come from [DUTIES AND ACCOMPLISHMENTS] or [AWARDS]. Do not invent experience, skills, clearance levels, training, leadership scope, or numbers of personnel supervised that the applicant did not provide.
- Use plain, cross-branch language. Spell out all military acronyms on first use. Avoid branch-specific jargon that a civilian human resources specialist may not recognize.
- Do not assign a GS grade equivalent. That determination belongs to the human resources office.
- Do not state or imply the applicant meets specialized experience requirements. That is the human resources specialist's call.
- If hours per week, dates, or supervisor information are missing, note that these are required for a complete entry and flag them clearly.
- If a specific named input is missing or ambiguous, ask before drafting.

## Variables

- APPLICANT NAME
- BRANCH OF SERVICE
- MILITARY JOB TITLE AND RANK
- UNIT AND LOCATION
- START AND END DATES
- HOURS PER WEEK
- SUPERVISOR INFO
- DUTIES AND ACCOMPLISHMENTS
- AWARDS
- TARGET SERIES OR POSITION

## Input checklist

- [ ] Gather your position description, last few performance evaluations, or award citations for this duty assignment. These are the source material.
- [ ] Confirm exact start and end dates (month and year). Federal resumes require this. "2019 to 2021" is not enough.
- [ ] Confirm hours per week. Most active-duty positions are 40 hours per week, but some billets differ. Use the actual figure.
- [ ] Decide whether your supervisor is willing to be contacted. If yes, include name and phone number. If no, note that.
- [ ] Privacy and OPSEC: remove your Social Security number and personal data before pasting any DD-214 or service record. Never paste classified or operationally sensitive details, unit movement information, or anything that would require a classification review.
- [ ] If you know the target USAJOBS announcement, paste its occupational series and specialized experience language so the entry can be aligned to it.

## Verification checklist

- [ ] Confirm every duty and accomplishment in the draft traces to something you actually provided. Delete anything the AI added that you did not describe.
- [ ] Check that no leadership numbers (personnel supervised, budget managed) appear unless you stated those figures. Inflated scope is a fast path to being found ineligible.
- [ ] Confirm the dates are exact: month and year for start and end. Flag any entry where you had to estimate.
- [ ] Verify hours per week is a real figure for that position, not a default. An incorrect number can affect eligibility determinations.
- [ ] Read the entry as a civilian human resources specialist would. Military jargon that is not spelled out will be ignored or misread. Fix any unexplained acronyms.
- [ ] If you listed a clearance level, confirm it matches what you actually held during that period. Do not overstate.
- [ ] Confirm no GS grade equivalent is claimed. That is not your determination to make.

## Sample output

Sample output. Generated by AI from sample inputs:

Position: Supply Sergeant (Staff Sergeant, E-6)
Organization: 2nd Battalion, 10th Infantry Regiment, Fort Drum, New York
Dates: March 2018 to July 2021
Hours per week: 40
Supervisor: First Sergeant Dana Ortega, (315) 555-0192, contact authorized

Duties and Accomplishments:

Served as the primary property accountability and supply operations noncommissioned officer (NCO) for an infantry battalion of approximately 800 soldiers. Maintained accountability for a property book valued in excess of $4.2 million, including crew-served weapons systems, communications equipment, and ground vehicles. Conducted monthly sensitive items inventories and reported results directly to the battalion commander. Coordinated with the Brigade Support Battalion to requisition, receive, and distribute repair parts, expendable supplies, and Class IV construction materials in support of training and operational requirements.

Planned and executed the unit's annual property book transfer for two consecutive company-level changes of command, reconciling all hand receipts and sub-hand receipts within the required 30-day window with zero discrepancies noted by the higher headquarters property book officer.

Supervised a supply section of four soldiers, conducting weekly counseling sessions, assigning tasks based on individual skill levels, and managing professional development timelines. Two soldiers in the section were promoted ahead of their peer group during this period.

Selected to lead a 72-hour property accountability audit following an unannounced Command Logistics Review Team (CLRT) inspection. Identified and corrected 14 discrepancies in the unit's property accountability records before the formal inspection. The battalion received a passing rating with no significant findings, the first such result in three inspection cycles.

Award: Army Commendation Medal, 2020. Recognized for sustained superior performance in supply operations and for contributions to the battalion achieving a zero-loss property record during a 9-month overseas deployment.

## Customization notes

Run this prompt once per position. A federal resume for a GS-7 logistics role will need different emphasis than one for a GS-11 management analyst role, even from the same service record. If you are targeting a specific announcement, paste the specialized experience language from that announcement into [TARGET SERIES OR POSITION] so the entry is shaped toward what the human resources specialist will check. For service members who held several positions in quick succession, run the prompt for each position separately and then combine the entries.

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From The Federal & GS Job Search Library at vetslearn.com/libraries/federal