# License Renewal and CEU Tracker

Builds a plain-language tracker that lists your license renewal deadlines, continuing education unit requirements, and the steps to stay current. Use it when renewal is coming up and you want to get organized before the deadline sneaks up.

## Prompt

## Context
You are helping [YOUR NAME], a licensed [TRADE, e.g., electrician, HVAC technician, plumber] in [STATE], track license renewal and continuing education requirements. License type: [LICENSE TYPE, e.g., journeyman electrician, master plumber, C-10 electrical contractor]. License expiration date: [EXPIRATION DATE]. Continuing education units required per renewal cycle: [CEU REQUIREMENT, e.g., 24 hours per two-year cycle]. CEUs completed so far this cycle: [CEUS COMPLETED, e.g., 8 hours, or none]. Approved CEU providers or course types you know of: [KNOWN PROVIDERS, or write unknown].

## Task
Produce three things:
1. A renewal summary table: license type, expiration date, total CEUs required, CEUs completed, CEUs remaining, and days until expiration.
2. A numbered action list of what to do next, in order, including completing remaining CEUs, gathering supporting documents, paying the renewal fee, and submitting the application.
3. A short list of questions to ask the licensing board to confirm any details you are unsure about.

## Standards
- Use a clean table format with clear column labels.
- Keep action steps short and direct, one sentence each.
- Do not invent CEU hour totals, renewal fees, or board deadlines that I did not provide. If a value is missing, mark it as [CONFIRM WITH BOARD] in the output.
- Do not cite specific code sections or regulation numbers unless I supply them; they change and must be confirmed with the licensing board.
- This is an organizational tool, not legal or licensing advice. Renewal requirements vary by state, license class, and renewal year. Verify all details with your state licensing board before submitting anything.
- If the expiration date or CEU requirement is missing or ambiguous, ask me before drafting.

## Variables

- YOUR NAME
- TRADE
- STATE
- LICENSE TYPE
- EXPIRATION DATE
- CEU REQUIREMENT
- CEUS COMPLETED
- KNOWN PROVIDERS

## Input checklist

- [ ] Pull your license certificate or the board's online lookup to confirm the exact expiration date and license class
- [ ] Check the board's website for the current CEU requirement for your license class and renewal cycle, not last cycle's rules
- [ ] List every CEU course you have completed this cycle with the provider name, course title, hours, and completion date
- [ ] Confirm that all CEU hours, fees, and deadlines come from the licensing board directly, not from the AI
- [ ] Keep your license number, Social Security number, and payment details out of the prompt

## Verification checklist

- [ ] Confirm the expiration date in the table matches your actual license certificate or board record exactly
- [ ] Recompute the CEUs remaining by hand: required total minus completed hours; do not trust the AI's subtraction
- [ ] Check that every value marked [CONFIRM WITH BOARD] was actually confirmed before you act on it
- [ ] Verify the renewal fee against the current board fee schedule, not a prior year's receipt
- [ ] Confirm that the CEU providers listed (if any) are on the board's approved-provider list for the current cycle
- [ ] Check the action list sequence against the board's renewal instructions; some boards require CEU completion before the application opens
- [ ] Do not submit the renewal application until you have the board's current instructions in hand

## Sample output

Sample output. Generated by AI from sample inputs:

Inputs used: Marcus Webb, journeyman electrician, Texas, TDLR license, expires October 31, 2026. 24 hours required per two-year cycle. 8 hours completed. Known providers: NECA education courses.

Renewal Summary

Field | Detail
License type | Journeyman Electrician, TDLR
Expiration date | October 31, 2026
Total CEUs required | 24 hours
CEUs completed this cycle | 8 hours
CEUs remaining | 16 hours
Days until expiration | [CONFIRM WITH BOARD]
Renewal fee | [CONFIRM WITH BOARD]

Action List

1. Confirm the current CEU requirement and approved provider list on the TDLR website.
2. Schedule and complete the remaining 16 CEU hours through an approved provider, such as NECA education courses.
3. Save completion certificates from each course in one folder.
4. Log in to your TDLR account and verify that completed hours are reflected there before applying.
5. Pay the renewal fee and submit the renewal application at least 60 days before October 31.
6. Save confirmation of submission and watch for the renewed license by mail or in your account.

Questions to Ask the Board

- Are my NECA course hours accepted for the current renewal cycle?
- Can I renew early if I finish my CEUs before the expiration date?
- What is the current renewal fee for a journeyman electrician?
- Is there a grace period if I miss the October 31 deadline, and what are the penalties?

## Customization notes

Run this prompt once per license you hold; journeymen, masters, and contractor licenses often have different CEU requirements and renewal windows. For contractors who hold multiple specialty licenses, list each one in a separate pass so no renewal falls through. If your state recently updated its CEU requirements, note that in the CEU requirement field so the action list reflects the current cycle.

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From The Skilled Trades Business Library at vetslearn.com/libraries/trades