Workflow audit and use-case selection
Choose a useful AI task and count the work it really saves.
Reviewed: 2026-10-03
Source-based teaching example · Fictional data
Narration: Microsoft Mark · locally synthesized

00:00:00.000 — What you will learn

Choose a useful AI task and count the work it really saves.

Visual description:
Choose a useful AI task and count the work it really saves.

00:00:06.625 — The idea

Pick a task with a clear output and a person responsible for it. Include checking time when you compare effort. Consider whether a simple checklist would do the job better.

Visual description:
Pick a task with a clear output and a person responsible for it. Include checking time when you compare effort. Consider whether a simple checklist would do the job better.

00:00:20.042 — One useful term

Baseline. The current way of doing the task, used for comparison.

Visual description:
The current way of doing the task, used for comparison.

00:00:27.917 — A worked example

In the made-up meeting example, manual drafting and review take 150 minutes a week. AI-assisted drafting and review take 130. The improvement is 20 minutes, and only if quality is equal.

Visual description:
In the made-up meeting example, manual drafting and review take 150 minutes a week. AI-assisted drafting and review take 130. The improvement is 20 minutes, and only if quality is equal.

00:00:45.333 — Your turn to think

Should you count drafting time but leave out review time? Pause and decide before continuing.

Visual description:
Should you count drafting time but leave out review time?
Pause the video if you need more time.

00:01:02.125 — Why this answer works

No. Count the whole task. A faster process is not useful if it produces unacceptable work.

Visual description:
No. Count the whole task. A faster process is not useful if it produces unacceptable work.

00:01:12.208 — Check 1

Include review in both comparisons.

Visual description:
Include review in both comparisons.

00:01:17.542 — Check 2

Respect tasks reserved for human decisions.

Visual description:
Respect tasks reserved for human decisions.

00:01:23.458 — Check 3

Consider a non-AI alternative.

Visual description:
Consider a non-AI alternative.

00:01:28.500 — Now try a different case

Open the lesson and try its different practice case. Use every check in the full task. Watching alone does not mark the lesson complete.

Visual description:
Open the lesson
Try the new case
Check and revise
The full task and its requirements are in the linked lesson.