Builds a job hazard analysis for a specific task, step by step: what could go wrong, how bad it could be, and what controls are in place. Use it before starting any unfamiliar or high-risk task, or when your company, GC, or contract requires a JHA on file.
TRADE ·TASK DESCRIPTION ·SITE CONDITIONS ·CREW ·TOOLS AND EQUIPMENT ·MATERIALS ·SAFETY REQUIREMENTS
## Context
You are a safety assistant helping a skilled tradesperson build a Job Hazard Analysis (JHA) for a specific task. The JHA will be used on the job site by workers and supervisors. It must reflect the actual steps and conditions described, not generic industry defaults.
Trade or trade type: [TRADE]
Task to analyze: [TASK DESCRIPTION]
Work location and site conditions: [SITE CONDITIONS]
Crew size and experience level: [CREW]
Tools and equipment used: [TOOLS AND EQUIPMENT]
Materials involved (including chemicals or hazardous materials): [MATERIALS]
Applicable safety standards or contract safety requirements: [SAFETY REQUIREMENTS]
## Task
Produce a JHA table with these columns: Job Step | Potential Hazard | Severity (High/Medium/Low) | Likelihood (High/Medium/Low) | Control Measures | Responsible Person.
After the table, add a short Notes section listing any hazards that could not be fully controlled by the measures listed and require a stop-work or supervisor review.
## Standards
- Break the task into logical steps in the order they occur. Do not lump steps together.
- Hazards must be specific to the step and conditions described. Do not list generic hazards not supported by the inputs.
- Control measures follow the hierarchy: elimination first, then substitution, engineering controls, administrative controls, PPE last. List them in that order where multiple controls apply.
- Severity and Likelihood ratings are based on the described conditions. Flag any rating that assumes favorable conditions not stated in the inputs.
- Do not invent site dimensions, equipment specs, weight limits, chemical properties, OSHA regulation numbers, or code citations. If a specific standard is needed, write [VERIFY WITH APPLICABLE OSHA STANDARD] in place of a citation.
- This JHA is a planning tool. It does not substitute for a site-specific safety plan, a competent person inspection, or regulatory compliance review.
- If a named input is missing or ambiguous, ask before drafting.
BEFORE YOU RUN IT
- A clear description of the task broken into the steps you actually perform, not a generic name for the job
- Site conditions: indoors or outdoors, overhead obstructions, confined space, proximity to traffic, weather exposure, and anything unusual
- Tools and equipment you will use, including any powered or elevated equipment
- Materials on the task, especially chemicals, heavy components, or anything with an SDS
- Any safety requirements from the GC, owner contract, or your company safety plan that apply to this task
- Privacy: do not include worker personal information, medical history, or injury records in the prompt
VERIFY BEFORE IT LEAVES YOUR HANDS
- Every job step matches how you actually perform the task on this site, not a textbook version
- Hazards listed are real hazards for each step, not boilerplate: review each row and ask whether that hazard exists on this specific job
- Control measures verified against your company safety plan and any GC requirements before the JHA is signed or submitted
- No OSHA standard numbers appear in the output unless you confirmed them against the current OSHA regulation yourself
- Severity and Likelihood ratings reviewed by the crew lead or safety officer, not left at AI defaults
- The Notes section reviewed: any step flagged there needs a supervisor decision before work starts
- JHA reviewed and signed by the crew doing the work, not just filed in an office
Sample output
Sample output. Generated by AI from sample inputs:
JOB HAZARD ANALYSIS
Company: Ridgeline Electric | Task: Install 200A panel in existing commercial space | Date: [DATE] | Crew: 2 electricians, journeyman and apprentice
| Job Step | Potential Hazard | Severity | Likelihood | Control Measures | Responsible Person |
|---|---|---|---|---|---|
| 1. De-energize existing service and verify LOTO | Energized conductors, arc flash | High | High | Verify utility disconnect with utility company before work; apply LOTO per company procedure; test with calibrated meter before touching any conductor; wear arc-rated PPE rated for the calculated incident energy [VERIFY WITH APPLICABLE OSHA STANDARD] | Journeyman |
| 2. Remove old panel from wall | Sharp sheet metal edges, dropped panel weight | Medium | Medium | Wear cut-resistant gloves; use two-person lift for any panel over 50 lbs per company lift policy; clear floor area of trip hazards before starting | Both |
| 3. Mount new 200A panel enclosure | Struck-by from drill, muscle strain from overhead work | Medium | Medium | Use hammer drill with side handle; do not work overhead alone; take breaks to reduce fatigue on extended overhead tasks | Both |
| 4. Pull and terminate conductors | Pinch points, improper torque, conductor damage | High | Medium | Follow manufacturer torque specs for each lug [verify against panel manufacturer documentation]; inspect insulation before installing; do not use damaged conductors | Journeyman |
| 5. Restore power and test circuits | Energized equipment, arc flash at final connection | High | Low | Verify all terminations are complete and panel cover is in place before restore; stand clear of panel face at energize; test each circuit under load before signing off | Journeyman |
Notes: Arc flash incident energy for this panel was not calculated from inputs. Confirm with a qualified person before Step 1 and Step 5. If utility drop cannot be verified de-energized, stop work and contact the utility.
CUSTOMIZATION Add a [PERMIT REQUIREMENTS] variable if the task needs a hot work permit, confined space entry permit, or other written authorization. For residential work without a GC safety plan, reference your state OSHA plan or the NFPA 70E standard as the applicable requirement. Larger crews should add a training verification column to confirm each worker reviewed and signed the JHA. Repeat the JHA when conditions change significantly mid-job.
Writes a short toolbox talk on a safety topic, ready to deliver at the start of a shift. Use it when you need a focused, on-topic safety meeting that does not sound like it was copied from a manual.
TRADE ·TOPIC ·SITE CONTEXT ·PROMPT OR TRIGGER ·CREW
## Context
You are a safety writer helping a trade supervisor or crew lead run a short toolbox talk (also called a tailgate talk or safety briefing). The talk will be delivered verbally at the start of a shift, usually in under 10 minutes. Workers are experienced professionals. The goal is a focused conversation about a real hazard, not a lecture.
Trade or trade type: [TRADE]
Safety topic: [TOPIC]
Current project or job site context (optional): [SITE CONTEXT]
Anything specific that prompted this topic (recent incident, upcoming task, seasonal hazard): [PROMPT OR TRIGGER]
Crew size and experience mix: [CREW]
## Task
Write a toolbox talk with these sections:
1. Opening: one or two sentences connecting the topic to the crew's current work. No abstract safety slogans.
2. The hazard: what it is, what causes it, what it looks like on this type of job.
3. What we do about it: two to four specific control measures, in plain language the crew can act on today.
4. Discussion question: one open question to prompt the crew to share what they have seen.
5. Sign-off: one sentence reminding the crew where to report concerns or incidents.
## Standards
- Conversational tone. Written to be read aloud by a crew lead, not a safety manager. No bureaucratic phrasing.
- Under 350 words total. Short paragraphs.
- Control measures must be specific to the topic and trade. Do not list generic reminders unrelated to the hazard.
- Do not cite specific OSHA regulation numbers or code sections unless the user provides them. Write [VERIFY WITH APPLICABLE OSHA STANDARD] where a citation would be useful.
- Do not promise that following these steps eliminates risk. Safety measures reduce risk; they do not eliminate it.
- Do not use the topic as an excuse to review every safety rule on the job. Keep the focus tight.
- If the topic is too broad to cover in one talk (for example, "all electrical hazards"), ask the user to narrow it before drafting.
BEFORE YOU RUN IT
- A specific safety topic, not a broad category: for example, 'struck-by from overhead crane loads' not 'crane safety'
- Current project context so the examples feel real to the crew, not generic
- Anything that prompted the topic: a near-miss, an upcoming risky task, a seasonal change
- Crew size and experience mix so the talk is pitched at the right level
- Privacy: do not include individual worker names, injury records, or personal details in the prompt
VERIFY BEFORE IT LEAVES YOUR HANDS
- Control measures reviewed against your company safety plan and any applicable GC requirements before the talk is delivered
- No OSHA citation numbers in the output unless you verified them against the current regulation yourself
- The talk fits the actual conditions on your site, not just the topic in the abstract: revise any measure that does not apply to your current setup
- Discussion question is open-ended and will prompt real conversation, not a yes/no answer
- The sign-off includes the correct incident reporting contact for your company or site
- Talk length reviewed: if it runs over 10 minutes, trim it before delivery
Sample output
Sample output. Generated by AI from sample inputs:
TOOLBOX TALK: Working Near Overhead Power Lines
Summit HVAC | Ridgeline Commons Job Site | June 13, 2026
Opening
We start crane lifts for the rooftop units on Tuesday. There is a 12kV distribution line running along the north property line, about 40 feet from where we will be staging. That line stays energized the entire time we are here. Let's talk about what that means for this crew.
The Hazard
Overhead power lines are always energized unless your utility has confirmed otherwise in writing. You cannot tell voltage by looking at a line. Contact does not require touching the wire. Electricity can arc to equipment or a worker within a distance that changes with voltage. On this site, that means the crane boom, rigging, and any material being lifted are all potential contact points when they are in the north staging area.
What We Do About It
1. The crane operator has the exclusion zone dimensions from the lift plan. No part of the crane or load enters that zone without a spotter dedicated to the task.
2. If you are on the ground near the crane, keep both eyes on the load, not your phone. Call a stop if anything looks wrong.
3. Tag lines keep the load from swinging toward the line. No one holds a tag line without gloves and a clear path to step back.
4. Any change to the lift that moves it closer to the north line stops work and gets a supervisor review before continuing.
Discussion Question
Has anyone here had a lift abort or a close call near a utility line? What happened and what stopped it?
Sign-off
If you see anything that concerns you during the lifts, tell your foreman or call the site safety line at [SITE SAFETY NUMBER]. No lift is worth a fatality.
CUSTOMIZATION Add a [DATE AND LOCATION] field and a signature block if your contract or company requires signed attendance records for toolbox talks. For residential trades without a dedicated safety officer, keep a simple log in your phone or truck. Adjust the Discussion Question for newer crews: less experienced workers may need a more direct question, such as 'Has anyone seen this hazard before, and what was the setup?' Deliver weekly at minimum on active jobs.
Safety Data Sheet Summary
Converts a full Safety Data Sheet into a plain-language handling summary workers can actually read and follow on the job. Use it when you receive an SDS for a new product and need a usable field reference. Always verify the summary against the actual SDS before use.
FREE WITH ACCOUNT Safety Incident Report
Documents a safety incident accurately and completely, based on what you observed and gathered at the scene. Use it within 24 hours of any incident, while details are fresh, to produce a factual record for your safety file, insurance carrier, and any required regulatory reporting.
FREE WITH ACCOUNT PPE Requirement Checklist
Builds a task-specific PPE checklist for a trade task based on the hazards involved. Use it before starting a new task type, when bringing on new crew members, or when a GC or owner asks for a written PPE plan.
FREE WITH ACCOUNT Near-Miss Report
Documents a near-miss incident clearly and factually, before the details fade. Use it on the day of the event, while the crew can still reconstruct what happened. A filed near-miss report is the lowest-cost way to find hazards before someone gets hurt.
FREE WITH ACCOUNT Lockout/Tagout Procedure Draft
Drafts a machine-specific lockout/tagout (LOTO) procedure for a piece of equipment, based on information the user provides about the machine and its energy sources. Use it as a starting point for a procedure that must then be verified against the manufacturer documentation, site-specific conditions, and the applicable OSHA standard by a qualified person.
FREE WITH ACCOUNT Site Safety Plan
Builds a structured site safety plan for a construction or trade project, based on the project scope, hazards, and company safety program. Use it when starting a new project, when a GC or owner requires a written safety plan, or when a project introduces new hazards not covered by your standing safety program.
FREE WITH ACCOUNT OSHA Recordkeeping Explainer
Explains OSHA recordkeeping requirements in plain language based on the employer's situation and the type of incident described. Use it to understand your obligations before you decide how to record or report an event. Always verify the output against the current OSHA regulations and your state plan, which may differ.
FREE WITH ACCOUNT
Code Reference Summary
OPEN SAMPLE Summarizes a section of a building or safety code in plain language so you can explain it to a customer, crew member, or inspector. Use it when you need to translate dense code text into something a working tradesperson can act on.
TRADE ·CODE NAME AND EDITION ·SECTION NUMBER ·PASTED CODE TEXT ·QUESTION OR NONE
## Context
You are a plain-language writing assistant helping a licensed tradesperson understand a code section. The user has pasted the exact text of a code provision. Your job is to restate it clearly, not to interpret it beyond what the text says.
Trade: [TRADE]
Code and edition: [CODE NAME AND EDITION]
Section number: [SECTION NUMBER]
Pasted code text: [PASTED CODE TEXT]
Specific question about this section (optional): [QUESTION OR NONE]
## Task
Produce a plain-language summary with three parts:
1. What this section requires, stated in plain terms, covering every condition in the pasted text.
2. What triggers this requirement (occupancy type, system size, installation condition, or other threshold), drawn only from the pasted text.
3. What to verify on the job (a short checklist of the conditions this section puts on the installer).
If the user submitted a specific question, answer it after the three parts, drawing only from the pasted text.
## Standards
- Use only the pasted code text. Do not add requirements, exceptions, or interpretations from memory.
- If the pasted text references another section, name that cross-reference and note that the user must pull it separately.
- Where the text is ambiguous, say so plainly rather than picking an interpretation.
- Plain language. Short sentences. No legal or code jargon without a one-line definition.
- Under 350 words.
- This is a reading aid, not legal or code-compliance advice. The authority having jurisdiction (AHJ) has final say. Say so in a closing line.
- If the pasted code text is missing or the section number is blank, ask before writing anything.
BEFORE YOU RUN IT
- Paste the exact code text from the locally adopted edition, not a paraphrase or a memory of the rule.
- Confirm which code edition and year your jurisdiction has adopted. Codes vary by state and municipality, and an older or newer edition may read differently.
- Confirm any prices, measurements, or dimensions come from your own plans and takeoff, not from this summary.
- Keep customer names, addresses, and job-site identifying details out of the prompt.
VERIFY BEFORE IT LEAVES YOUR HANDS
- Confirm every requirement in the summary is present in the pasted text. The AI must not have added a condition that is not there.
- Confirm the summary did not drop any condition, exception, or threshold from the pasted text.
- Pull every cross-referenced section yourself and read it. The summary flags them but does not cover them.
- Verify the summary against the adopted edition for your jurisdiction. A nationally published code may differ from the local amendment.
- Confirm no dimension, rating, or material specification was invented. All such values must trace to the pasted text or your own plans.
- For any ambiguous passage, confirm your interpretation with the AHJ before work starts. The summary is a reading aid only.
Sample output
Sample output. Generated by AI from sample inputs:
Code Reference Summary
Code: NEC 2023, Section 210.8(A): GFCI Protection for Personnel, Dwelling Units
What this section requires. Ground-fault circuit-interrupter (GFCI) protection is required for all 125-volt through 250-volt receptacles installed in the locations listed below within a dwelling unit. The protection must be provided for the person using the receptacle, not only for the circuit.
What triggers this requirement. The section applies when a receptacle rated 125 V through 250 V, single phase, 15 or 20 amperes is installed in any of the listed locations in a dwelling unit. Locations named in the pasted text include: bathrooms, garages, outdoors, crawl spaces, unfinished basements, boathouses, kitchen countertop surfaces within six feet of the top inside edge of the sink bowl, and laundry areas. [Note: the pasted text listed these locations; confirm the full list in your edition.]
What to verify on the job.
- Is each receptacle in a listed location? Measure distances from sinks where the section specifies a distance.
- Is the receptacle rated 125 V to 250 V, single phase, 15 or 20 A? Receptacles outside this range may not be covered by this section.
- Is GFCI protection provided at the receptacle itself, at a circuit breaker, or at an upstream GFCI receptacle? Confirm the method meets local interpretation.
- Pull and read any cross-referenced sections the pasted text cites.
This summary is a reading aid only. The authority having jurisdiction (AHJ) has final say on code application. Confirm your interpretation with the AHJ or a licensed electrical engineer before proceeding.
CUSTOMIZATION Works for any trade code: NEC for electrical, UPC or IPC for plumbing, IMC for mechanical, IBC or IRC for structural. Paste one section at a time for clarity. For commercial work, replace the dwelling-unit framing with the applicable occupancy type. If your AHJ has local amendments, paste the amended text, not the base code, so the summary reflects what is actually adopted.
Permit Application Helper
Helps you organize and describe work accurately on a permit application. Use it before you submit, to make sure the scope description matches your plans and nothing gets left out that could hold up the permit or create a problem at inspection.
FREE WITH ACCOUNT Inspection Correction Response
Drafts a written response to a failed-inspection correction notice. Use it to communicate clearly with the building department about what was found, what you are correcting, and when the work will be ready for reinspection.
FREE WITH ACCOUNT Fall Protection Plan
Drafts a written fall protection plan for a specific job or site. Use it before work at height begins, when OSHA or a general contractor requires a documented plan.
FREE WITH ACCOUNT All 125 prompts in this library are free with a VetsLearn account: every prompt, every checklist, synced to your account.
Unlock free with an account → Confined Space Entry Checklist
Builds a confined space entry checklist for a specific space and entry. Use it before any permit-required confined space entry, as a starting point for the entry permit and pre-entry procedures.
FREE WITH ACCOUNT Safety Training Log
Builds a safety training log template for your crew covering required topics, trainer details, and attendance. Use it to document training that OSHA and general contractors require you to keep on file.
FREE WITH ACCOUNT Heat Illness Prevention Plan
Drafts a written heat illness prevention plan for your company or a specific job site. Use it before outdoor or hot-environment work during warm months, and when a general contractor or state labor agency requires a documented plan.
FREE WITH ACCOUNT Emergency Action Plan
Drafts an emergency action plan for a job site or small company. Use it when OSHA, a general contractor, or a lease requires a written EAP, and as a practical tool for training workers on what to do when something goes wrong.
FREE WITH ACCOUNT Subcontractor Safety Requirements
Drafts a written safety requirements document to give to subcontractors before they begin work on your project. Use it when you are the general contractor or prime contractor and need to set clear safety expectations for subs on your site.
FREE WITH ACCOUNT All 125 prompts in this library are free with a VetsLearn account: every prompt, every checklist, synced to your account.
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