Builds a clean one to two page civilian resume from your military service record and background notes. Use it when you are starting from scratch and need a complete resume structure before tailoring to specific jobs.
YOUR NAME ·BRANCH OF SERVICE ·YEARS OF SERVICE ·RANK AND RATE OR MOS ·MOST RECENT DUTY POSITION AND UNIT ·SERVICE BACKGROUND AND ACCOMPLISHMENTS ·EDUCATION AND CERTIFICATIONS ·TARGET CIVILIAN FIELD
## Context
You are helping [YOUR NAME], a [BRANCH OF SERVICE] veteran who served [YEARS OF SERVICE] years and separated at the rank of [RANK AND RATE OR MOS], build a civilian resume. Their most recent duty position: [MOST RECENT DUTY POSITION AND UNIT]. Key accomplishments and responsibilities from their service: [SERVICE BACKGROUND AND ACCOMPLISHMENTS]. Education and certifications held: [EDUCATION AND CERTIFICATIONS]. Target civilian field or job family: [TARGET CIVILIAN FIELD].
## Task
Build a complete civilian resume with the following sections:
1. Contact header: name, phone, email, LinkedIn URL if provided, city and state only (no street address).
2. Professional summary: three to four sentences. Lead with what [YOUR NAME] does well and where they are headed, not just where they have been. Translate military background into civilian language.
3. Core competencies or skills: six to ten short skill phrases drawn from [SERVICE BACKGROUND AND ACCOMPLISHMENTS] and [TARGET CIVILIAN FIELD].
4. Work experience: one entry per duty position or unit provided in [SERVICE BACKGROUND AND ACCOMPLISHMENTS]. For each, write three to five bullets. Use civilian language throughout. Quantify where [SERVICE BACKGROUND AND ACCOMPLISHMENTS] provides numbers. Do not invent metrics.
5. Education: from [EDUCATION AND CERTIFICATIONS].
6. Certifications and training: from [EDUCATION AND CERTIFICATIONS].
Format for one to two pages. No tables, no text boxes, no columns. Plain text hierarchy with clear section headers.
## Standards
- Every bullet must describe something [YOUR NAME] actually did, based on [SERVICE BACKGROUND AND ACCOMPLISHMENTS]. Do not invent duties, units, accomplishments, or outcomes.
- Translate all military-specific acronyms and job titles into plain language a civilian hiring manager can understand. Spell out any acronym the first time it appears.
- Do not invent metrics. If no number is provided, describe the scope or result without a fabricated figure.
- Do not claim certifications, clearances, or credentials not listed in [EDUCATION AND CERTIFICATIONS].
- This resume is a starting point. It must be tailored to each specific job posting before submitting.
- This prompt does not guarantee an interview or a hire. It produces a draft to be refined.
- If [SERVICE BACKGROUND AND ACCOMPLISHMENTS] is too thin to build a complete resume, ask what additional detail is available before drafting.
BEFORE YOU RUN IT
- Write out your key duties and accomplishments for each position before running this prompt. Bullet points or rough notes are fine. Specific input produces specific output.
- Include any numbers you remember: team sizes, equipment values, budgets managed, throughput volumes, or geographic scope. Only include figures you are confident are accurate.
- List all education, training courses, and certifications including military schools, PME (professional military education), and civilian credentials.
- Remove your Social Security number, date of birth, and any other personally identifying information before pasting any records. Never paste classified or operationally sensitive details into an AI tool.
- Note your target civilian field so the summary and skills section point in a clear direction.
- After drafting, have a Transition Assistance Program (TAP) counselor or a veteran peer review the resume before submitting to employers.
VERIFY BEFORE IT LEAVES YOUR HANDS
- Read every bullet. Confirm each one describes something you actually did. Remove anything the AI added that is not from your input.
- Check every metric. If a number appears in the resume and you did not provide it, remove it or replace it with an accurate figure.
- Read the professional summary. Confirm it does not claim a target title or level of experience you do not yet have.
- Check that every military acronym is either spelled out or replaced with plain civilian language. Ask a civilian friend to flag anything confusing.
- Confirm no certifications, clearances, or credentials appear that are not listed in what you provided.
- Confirm the resume does not include your SSN, date of birth, or home address. City and state only.
- Verify the resume is one to two pages when pasted into your word processor. Cut filler before cutting substance.
Sample output
Sample output. Generated by AI from sample inputs:
MARCUS HALE
San Antonio, TX | 210-555-0142 | [email protected] | linkedin.com/in/marcushale
PROFESSIONAL SUMMARY
Logistics professional with 10 years of experience managing supply chains, equipment accountability, and transportation operations in high-pressure environments. Skilled at leading small teams, solving distribution problems under time constraints, and maintaining accurate records across large inventories. Pursuing warehouse operations and supply chain management roles in the San Antonio area.
CORE COMPETENCIES
Inventory management | Supply chain coordination | Team leadership | Records accountability | Forklift operations | Transportation planning | Standard operating procedures | Training and mentoring
WORK EXPERIENCE
Logistics Supervisor
U.S. Army, Fort Sam Houston, TX | 2019 to 2024
- Supervised a team of 12 supply specialists responsible for receiving, storing, and issuing more than $4.2 million in equipment and repair parts.
- Managed daily transportation coordination for a unit of 280 personnel, scheduling vehicle dispatch and tracking accountability of 34 wheeled vehicles.
- Reduced inventory discrepancy rate from 8% to under 2% over 18 months by implementing a weekly cycle-count process.
- Trained and evaluated 14 junior logistics personnel on supply system procedures, resulting in three promotions within the team.
- Prepared and submitted monthly logistics reports to senior leadership, with zero errors flagged during two annual inspections.
Supply Specialist
U.S. Army, Fort Bliss, TX | 2014 to 2019
- Processed an average of 60 supply requests per week using automated logistics software, maintaining a fill rate above 94%.
- Served as the primary accountable officer for a secondary property book valued at $1.1 million.
- Coordinated shipping and receiving for unit deployments, ensuring all equipment was properly documented and on-hand at destination.
EDUCATION
Associate of Applied Science, Business Management
Central Texas College, 2022
CERTIFICATIONS AND TRAINING
Forklift Operator Certification, 2020
Unit Supply Specialist Course (92A AIT), 2014
Warehouse Management Systems (self-study, Coursera), 2023
CUSTOMIZATION Adjust the target field in your input and the prompt will shift the summary and skills section to match. If you have more than two or three duty positions, consolidate shorter or less relevant assignments into a single entry to stay within two pages. Veterans separating from longer careers may need a two-page format from the start. SkillBridge participants can add their internship as the most recent entry once it begins.
Tailors your existing civilian resume to a specific job posting by matching language, reordering emphasis, and flagging gaps honestly. Use it each time you apply to a new role rather than submitting the same resume everywhere.
YOUR NAME ·BRANCH OF SERVICE ·CURRENT RESUME ·JOB POSTING TEXT ·EMPLOYER AND JOB TITLE
## Context
You are helping [YOUR NAME], a [BRANCH OF SERVICE] veteran, tailor their civilian resume for a specific job posting. Their current resume: [CURRENT RESUME]. The full text of the job posting they are applying to: [JOB POSTING TEXT]. The employer and role: [EMPLOYER AND JOB TITLE].
## Task
Produce a tailored version of [CURRENT RESUME] for [JOB POSTING TEXT] with these four outputs:
1. Revised professional summary: rewrite the summary to lead with the two or three strengths the posting emphasizes most. Keep it 40 to 60 words.
2. Revised bullets: for each bullet in [CURRENT RESUME], identify whether it is highly relevant, somewhat relevant, or not relevant to [JOB POSTING TEXT]. Rewrite highly relevant bullets using the posting's language where the underlying experience genuinely matches. Flag somewhat relevant bullets for [YOUR NAME] to decide on. Mark not-relevant bullets as candidates to remove.
3. Keyword gap list: skills or qualifications in the posting that do not appear in [CURRENT RESUME], with a plain note on whether [YOUR NAME] likely has this experience to add, or whether it is a genuine gap.
4. Skills section update: add skills from the posting that are genuinely supported by [CURRENT RESUME] content. Do not add skills that are not.
## Standards
- Every revised bullet must describe something [YOUR NAME] actually did. Do not add accomplishments, metrics, tools, or duties that are not in [CURRENT RESUME].
- Keyword matching means using the posting's language for real experience. It does not mean adding terms the person cannot explain in an interview.
- The gap list must be honest. Do not soften gaps that could affect the application decision.
- Do not claim certifications, clearances, or software not listed in [CURRENT RESUME].
- This prompt does not predict whether the application will succeed. It produces a tailored draft for [YOUR NAME] to review and verify.
- If [CURRENT RESUME] or [JOB POSTING TEXT] is missing, ask before proceeding.
BEFORE YOU RUN IT
- Paste the full job posting, not a summary. Exact wording matters for keyword matching.
- Paste your complete current resume, not just the experience section. The summary and skills sections need to be tailored too.
- Save a copy of the job posting before running this prompt. Postings close and disappear after hiring.
- Remove your Social Security number, date of birth, and personal records before pasting anything. Never paste classified or operationally sensitive information.
- Run this prompt once per posting. A resume tailored to one role will not serve a different one.
- After tailoring, confirm every change before submitting. You are the final reviewer, not the AI.
VERIFY BEFORE IT LEAVES YOUR HANDS
- Read every revised bullet. Confirm each one describes something you actually did. Remove anything the AI added that is not from your resume.
- Check every keyword match. Confirm you can explain each matched term in an interview without hesitation. If you cannot, remove it.
- Review the gap list. If a genuine gap appears in must-have qualifications, decide honestly whether to apply or address the gap first.
- Read the revised summary. Confirm it still describes you accurately and not a version of you that does not exist.
- Confirm no certifications, tools, or credentials appear in the tailored version that were not in your original resume.
- Read the full tailored resume as one document. Confirm it sounds like your career, not a keyword-stuffed imitation of the posting.
Sample output
Sample output. Generated by AI from sample inputs:
Posting analyzed: Operations Coordinator, Meridian Logistics Group
Revised professional summary:
Operations professional with 10 years of experience in supply chain coordination, transportation scheduling, and team leadership in fast-paced environments. Skilled at tracking complex inventories, managing vendor timelines, and maintaining documentation accuracy across large-scale operations. Targeting operations coordinator roles in the logistics and distribution sector.
Bullet relevance review:
Highly relevant (rewritten with posting language):
- Original: Coordinated vehicle movements and made sure trucks were ready.
- Rewritten: Coordinated daily transportation scheduling for 34 vehicles, managing driver assignments and resolving routing conflicts to maintain on-time delivery performance.
Somewhat relevant (review and decide):
- Prepared and submitted monthly logistics reports to senior leadership. This bullet is relevant if the posting requires reporting, but the posting does not name it specifically. Consider keeping it if you have room.
Not relevant (candidate to remove):
- Led physical fitness training sessions twice weekly. This does not connect to the operations coordinator posting. Remove to make room for more relevant content.
Keyword gap list:
- "Vendor management": Not in your current resume. Do you have experience working with external vendors or contractors? If yes, add a bullet describing it accurately.
- "ERP systems": Not listed. The posting names SAP. If you have used any enterprise resource planning system, clarify the civilian equivalent name.
- "OSHA certification": Not listed. This is flagged as preferred. If you do not have it, do not claim it. It can be obtained before starting.
CUSTOMIZATION Tailor once per posting, not once per job family. Two logistics coordinator roles at different companies may emphasize very different skills. If the posting includes a required minimum experience threshold you do not meet, address that honestly before investing time in tailoring. For SkillBridge participants, include your internship role and tailor the posting against it directly.
Drafts a short, specific outreach message to someone in your target field so you can start a real conversation. Use it when you want to reach out to a civilian professional on LinkedIn or by email and need a message that gets read and earns a reply.
YOUR NAME ·BRANCH OF SERVICE ·YEARS OF SERVICE ·TARGET FIELD OR ROLE ·CONTACT NAME ·CONTACT TITLE AND COMPANY ·CONNECTION OR CONTEXT ·LINKEDIN MESSAGE OR EMAIL ·SPECIFIC ASK OR TOPIC
## Context
You are helping [YOUR NAME], a service member or veteran separating from [BRANCH OF SERVICE] after [YEARS OF SERVICE] years, draft a networking outreach message. [YOUR NAME] is transitioning into [TARGET FIELD OR ROLE]. The person being contacted: [CONTACT NAME], who works as [CONTACT TITLE AND COMPANY]. How [YOUR NAME] found this contact or what they have in common: [CONNECTION OR CONTEXT]. The channel for this message: [LINKEDIN MESSAGE OR EMAIL]. Any specific question or reason for reaching out: [SPECIFIC ASK OR TOPIC].
## Task
Write a networking outreach message with these elements:
1. An opening that references [CONNECTION OR CONTEXT] specifically. Do not start with a generic greeting or compliment.
2. One sentence identifying who [YOUR NAME] is and what transition they are making.
3. One sentence explaining why this contact is relevant, drawn from [CONTACT TITLE AND COMPANY] and [TARGET FIELD OR ROLE].
4. A clear, easy ask from [SPECIFIC ASK OR TOPIC]: a 15-minute call, a question by email, or a connection. One ask only.
5. A brief, professional close.
Format for [LINKEDIN MESSAGE OR EMAIL]. For LinkedIn, target 100 to 130 words. For email, add a subject line and target 150 to 180 words.
## Standards
- The opening must reference something specific from [CONNECTION OR CONTEXT]. Do not invent a connection that was not provided.
- One sentence on [YOUR NAME]'s background. This is not a cover letter or an application.
- Do not exaggerate [YOUR NAME]'s experience, credentials, or readiness. The contact will learn the truth and you need them on your side.
- The ask must be easy to say yes to. Do not ask them to review a resume, refer you to a job, or do substantial work in the first message.
- Do not include salary expectations, compensation history, or a list of accomplishments.
- Do not invent experience, dates, titles, or details not provided in the inputs.
- If [CONNECTION OR CONTEXT] or [SPECIFIC ASK OR TOPIC] is missing or too thin to write a specific message, ask before drafting.
BEFORE YOU RUN IT
- Research the contact before writing. Know their current role, what they work on, and why they are a relevant person to reach out to.
- Write down the real connection or reason for reaching out. A specific reason gets a reply. A generic one does not.
- Decide on one ask before running the prompt. A call, a question, a connection. Pick one and keep it easy.
- Remove your Social Security number and personal data before pasting any record into an AI tool. Never paste classified or operationally sensitive details.
- After sending, follow up once if you do not hear back within 7 to 10 days. Do not follow up more than twice.
VERIFY BEFORE IT LEAVES YOUR HANDS
- Confirm the specific detail in the opening is real and accurate. Do not send a message that references something that did not happen.
- Check that the background sentence is honest about where [YOUR NAME] is in the transition, including the fact that they are separating.
- Read the ask. Is it easy for the contact to respond to with a yes or no? If it requires significant effort from them, simplify it.
- Confirm no accomplishments, credentials, or details were added by the AI that you did not provide in your inputs.
- Check the word count against the channel. Cut anything over the target length.
- Confirm the contact's name and title are spelled correctly before sending.
Sample output
Sample output. Generated by AI from sample inputs:
LinkedIn message to: Priya Okonkwo, Supply Chain Manager, Hartfield Logistics
Hi Priya,
I came across your profile while researching supply chain professionals in the Dallas area. I noticed you transitioned from a Department of Defense contracting background before moving into private sector logistics, which is the exact path I am on now.
I am Marcus Hale, a logistics NCO (non-commissioned officer) wrapping up 9 years in the Army with experience in transportation planning and distribution operations. I am targeting supply chain coordinator and operations roles in North Texas as I separate in October.
Would you be open to a 15-minute call to share what the transition into civilian logistics looked like from your side? I have a few specific questions and would not take more than that.
Thank you for your time.
Marcus Hale
[email protected]
CUSTOMIZATION Adjust the tone slightly depending on how strong the connection is. A cold outreach to a stranger needs the specific reason for contact to do more work. A message to a veteran who served in a similar role can be warmer and more direct. If you are early in your transition and do not yet have a firm target role, be honest about that: "I am exploring roles in X" is better than claiming certainty you do not have.