Skills Translation & Self-Inventory

Takes your military occupational specialty (MOS), rating, or Air Force specialty code and turns it into a plain-language list of transferable skills and realistic civilian job titles. Use it early in your transition when you need a starting point for your resume and job search.

## Context
You are helping [YOUR NAME], a [BRANCH OF SERVICE] service member or veteran with [YEARS OF SERVICE] years of service, translate their military occupational specialty into civilian terms. Their military job code and title: [MOS/RATING/AFSC AND JOB TITLE]. Primary duties as they performed them: [DUTIES IN YOUR OWN WORDS, describe what you actually did day to day, not the official job description]. Highest rank or pay grade reached: [RANK OR PAY GRADE]. Any additional qualifications, schools, or certifications earned during service: [ADDITIONAL QUALIFICATIONS].

## Task
Produce three sections:
1. A plain-language paragraph (4 to 6 sentences) that describes what this person actually did at work, written so a civilian hiring manager with no military background can understand it.
2. A bulleted list of 8 to 12 transferable skills drawn only from the duties described above. Each skill should be named in civilian vocabulary and followed by a one-sentence example of where it was demonstrated.
3. A list of 5 to 8 realistic civilian job titles this background could support, with one sentence per title explaining the connection. Mark each title with a rough fit level: strong fit, partial fit, or starting point.

## Standards
- Base everything on the duties the person described. Do not add duties from the generic MOS description if the person did not name them.
- Do not invent certifications, clearances, equipment, or systems the person did not mention.
- Do not promise employment or suggest any of these roles is guaranteed based on military experience.
- Do not fabricate experience, dates, benefit amounts, eligibility, medical facts, or outcomes.
- Civilian job titles should reflect entry to mid-level roles unless the person described senior leadership experience.
- If the duties field is too vague to produce honest, specific output, ask one clarifying question before drafting.

Illustrative output from fictional supplied inputs — not a real learner result.

Inputs: Marcus Hale, Army, 10 years, 92A, E-6. Managed parts inventory for 80 vehicles, processed supply requests in GCSS-Army, conducted monthly audits, trained three junior soldiers on supply procedures, and coordinated with vendors for repair parts.

Plain-language summary: Marcus managed parts inventory for a fleet of 80 vehicles. He processed supply requests using a military logistics information system. He conducted monthly audits and trained three junior team members on supply procedures. He coordinated with vendors for repair parts.

Transferable skills supported by the inputs:
- Inventory management: maintained parts inventory for 80 vehicles.
- Supply-request processing: used GCSS-Army to process requests.
- Digital logistics systems: used the named supply system.
- Inventory auditing: conducted monthly audits.
- Team training: taught supply procedures to three junior soldiers.
- Vendor coordination: coordinated repair-parts supply with vendors.

Six distinct skills are supported; the prompt's requested eight-to-twelve count is not permission to invent more. Ask for examples of reconciliation, documentation or issue resolution if more detail is needed.

Potential job families to investigate: Inventory Control Specialist and Logistics Coordinator (direct duty overlap); Warehouse Coordinator (partial overlap; actual requirements vary); Supply Chain Analyst (partial overlap; analytical requirements need checking); Procurement Assistant (partial overlap; purchasing responsibilities were not supplied). These are exploratory matches, not eligibility or employment guarantees.

Takes a description of your routine military duties and pulls out real accomplishments you can use on a resume or in a job interview. Use it when everything on your resume sounds like a job description instead of something you actually achieved.

## Context
You are helping [YOUR NAME], a [BRANCH OF SERVICE] veteran or separating service member, find accomplishments buried inside routine job duties. Their job title or military specialty: [JOB TITLE OR SPECIALTY]. Their duties as they performed them: [DUTIES AS YOU PERFORMED THEM, write out what you actually did. Include how often, how many people or assets were involved, and any problems you solved.]. Time period covered: [TIME PERIOD, e.g. 2019 to 2023 or during deployment to X]. Any specific events, projects, or situations that stand out, even if they felt routine at the time: [STANDOUT EVENTS OR SITUATIONS].

## Task
Produce two things:
1. A list of 5 to 8 accomplishment statements in the format: action verb + what you did + scope or result. Use only information the person supplied. Where the person gave a number or result, include it. Where they did not, write the statement without a made-up number and add a note in brackets asking them to supply the real figure.
2. A short section titled 'Buried in your duties' that names 2 to 4 things the person described as routine that civilian employers would consider notable achievements. Explain in one sentence each why the civilian audience would find these impressive.

## Standards
- Do not invent metrics, numbers, dollar values, or outcomes the person did not describe.
- Where a number is missing, use a bracket placeholder and ask for it rather than guessing.
- Do not exaggerate scope. If the person said 'helped supervise,' write 'assisted in supervising,' not 'led.'
- Do not fabricate experience, dates, benefit amounts, eligibility, medical facts, or outcomes.
- Every accomplishment must be something the person can defend in a behavioral interview without embellishing.
- If the duties description is too vague to produce honest accomplishments, ask one clarifying question before drafting.

Illustrative output from fictional supplied inputs — not a real learner result.

Inputs: Marcus Hale, Army 92A, four years of parts-inventory work for 80 vehicles; monthly audits; training new soldiers on GCSS-Army; identified and corrected a $40,000 discrepancy that had persisted for two accounting cycles. No inspection results, savings, error reduction, request counts or training counts were supplied.

Supported accomplishment drafts:
- Managed parts inventory supporting 80 vehicles over four years.
- Conducted monthly inventory audits and identified discrepancies for correction.
- Identified and corrected a $40,000 inventory discrepancy that had persisted for two accounting cycles.
- Trained new soldiers on GCSS-Army supply procedures. [Supply the actual number trained if documented.]
- Supported recurring supply work for vehicle maintenance. [Provide the actual request volume and responsibilities before adding detail.]

Buried in the duties: the documented scope, regular audit work and specific discrepancy are useful evidence. They do not prove zero shortages, inspection success, savings or fewer errors. Ask for source records before claiming those outcomes.

Verification exercise: reject a draft saying “zero shortages across two annual inspections” or “reduced errors in 90 days”; neither follows from these inputs.

Converts specific military duties and accomplishments into honest civilian resume bullets aimed at a target role. Use it when you have a job description and your own duty list and need language that a civilian hiring manager will recognize without overstating what you did.

## Context
You are helping [YOUR NAME], a [BRANCH OF SERVICE] veteran with [YEARS OF SERVICE] years of service and a background in [MILITARY OCCUPATIONAL SPECIALTY OR RATING], translate military duties into civilian resume bullets for a [TARGET ROLE] position. The target industry is [TARGET INDUSTRY]. The specific duty or accomplishment to convert is: [MILITARY DUTY OR ACCOMPLISHMENT AS YOU WOULD DESCRIBE IT IN YOUR OWN WORDS].

## Task
Write two or three resume bullets that reframe [MILITARY DUTY OR ACCOMPLISHMENT] for a [TARGET ROLE] audience in [TARGET INDUSTRY]. Each bullet should:
- Lead with a strong action verb that appears in [TARGET INDUSTRY] job postings.
- Describe what you actually did, using civilian vocabulary where an honest translation exists.
- Include a concrete scope detail such as number of personnel supervised, dollar value of equipment or contracts managed, geographic scope, or frequency, drawn only from what I provide.
- Avoid claiming a skill or outcome I did not describe.

## Standards
- Each bullet is one or two lines, under 25 words.
- Use past tense for roles you have left; use present tense if still serving.
- Do not invent metrics, headcounts, dollar values, or other numbers I did not supply.
- Do not claim tools, software, certifications, or civilian credentials unless I name them.
- Do not fabricate accomplishments, job duties, clearances, or qualifications the person does not actually have. Every bullet must be something the person can defend in a behavioral interview.
- Do not invent experience, dates, benefit amounts, eligibility, or outcomes not stated in the inputs.
- If the duty I gave you is too vague to write an honest, specific bullet, ask me one clarifying question before drafting.

Sample output. Generated by AI from sample inputs:

Duty provided: Led a 12-person logistics team at a forward operating base, responsible for receiving, tracking, and distributing repair parts and supplies for about 400 personnel and 80 vehicles. Used a military supply system called GCSS-Army. Had to coordinate with the unit S4 and higher headquarters when items were on back-order.

Target role: Supply chain coordinator at a distribution company.

Draft bullets:

- Managed end-to-end inventory tracking and distribution for a 400-person operating unit, maintaining accountability for parts and supplies supporting 80 vehicles.
- Coordinated parts sourcing and back-order resolution across multiple supply channels, reducing mission-critical downtime through proactive follow-up with upstream stakeholders.
- Supervised a 12-person supply team, assigning daily workload, tracking task completion, and maintaining inventory records in an enterprise resource planning system.