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Data handling and tool authorization gate
Check permission before sharing information with an AI tool.
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Data handling and tool authorization gate
Check permission before sharing information with an AI tool.
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Source-based teaching example · Fictional data · Reviewed 2026-10-03. Microsoft Mark · locally synthesized. On a small screen, use fullscreen for diagram details or read the transcript.
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0:00 · What you will learn
Check permission before sharing information with an AI tool.
What appears on screen
Check permission before sharing information with an AI tool.
0:06 · The idea
Permission depends on the information, the tool and the intended action. Removing a name may not make a record safe to share. If permission is unclear, stop before uploading.
What appears on screen
Permission depends on the information, the tool and the intended action. Removing a name may not make a record safe to share. If permission is unclear, stop before uploading.
0:20 · One useful term
Data minimization. Leaving out information the task does not need.
What appears on screen
Leaving out information the task does not need.
0:28 · A worked example · 1
A fictional roster includes roles, availability, names and health notes. The staffing count needs only roles and availability. There is no approval for the personal account.
What appears on screen
A fictional roster includes roles, availability, names and health notes. The staffing count needs only roles and availability. There is no approval for the personal account.
0:43 · A worked example · 2
Practice instead with an invented table.
What appears on screen
Practice instead with an invented table.
0:48 · Your turn to think
Does buying an account make the roster approved for upload? Pause and decide before continuing.
What appears on screen
Does buying an account make the roster approved for upload? Pause the video if you need more time.
1:05 · Why this answer works
No. Use the organization’s approval process. If a spill is suspected, stop and follow its reporting and evidence-handling rules.
What appears on screen
No. Use the organization’s approval process. If a spill is suspected, stop and follow its reporting and evidence-handling rules.
1:17 · Check 1
Check the exact tool and action.
What appears on screen
Check the exact tool and action.
1:22 · Check 2
Use the smallest permitted input.
What appears on screen
Use the smallest permitted input.
1:27 · Check 3
Do not delete or forward suspected-spill evidence without direction.
What appears on screen
Do not delete or forward suspected-spill evidence without direction.
1:34 · Now try a different case
Open the lesson and try its different practice case. Use every check in the full task. Watching alone does not mark the lesson complete.
What appears on screen
Open the lesson Try the new case Check and revise The full task and its requirements are in the linked lesson.
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