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Workflow audit and use-case selection
Choose a useful AI task and count the work it really saves.
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Workflow audit and use-case selection
Choose a useful AI task and count the work it really saves.
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Source-based teaching example · Fictional data · Reviewed 2026-10-03. Microsoft Mark · locally synthesized. On a small screen, use fullscreen for diagram details or read the transcript.
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0:00 · What you will learn
Choose a useful AI task and count the work it really saves.
What appears on screen
Choose a useful AI task and count the work it really saves.
0:06 · The idea
Pick a task with a clear output and a person responsible for it. Include checking time when you compare effort. Consider whether a simple checklist would do the job better.
What appears on screen
Pick a task with a clear output and a person responsible for it. Include checking time when you compare effort. Consider whether a simple checklist would do the job better.
0:20 · One useful term
Baseline. The current way of doing the task, used for comparison.
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The current way of doing the task, used for comparison.
0:27 · A worked example
In the made-up meeting example, manual drafting and review take 150 minutes a week. AI-assisted drafting and review take 130. The improvement is 20 minutes, and only if quality is equal.
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In the made-up meeting example, manual drafting and review take 150 minutes a week. AI-assisted drafting and review take 130. The improvement is 20 minutes, and only if quality is equal.
0:45 · Your turn to think
Should you count drafting time but leave out review time? Pause and decide before continuing.
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Should you count drafting time but leave out review time? Pause the video if you need more time.
1:02 · Why this answer works
No. Count the whole task. A faster process is not useful if it produces unacceptable work.
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No. Count the whole task. A faster process is not useful if it produces unacceptable work.
1:12 · Check 1
Include review in both comparisons.
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Include review in both comparisons.
1:17 · Check 2
Respect tasks reserved for human decisions.
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Respect tasks reserved for human decisions.
1:23 · Check 3
Consider a non-AI alternative.
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Consider a non-AI alternative.
1:28 · Now try a different case
Open the lesson and try its different practice case. Use every check in the full task. Watching alone does not mark the lesson complete.
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Open the lesson Try the new case Check and revise The full task and its requirements are in the linked lesson.
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